Job Summary:
The Billing Staff is responsible for preparing, processing, and maintaining accurate billing records for the dealership. This role ensures that all invoices and financial documents are properly issued, verified, and recorded in accordance with company policies and accounting standards. The position requires strong attention to detail, analytical thinking, and effective communication skills to support the Finance Department in achieving efficiency and accuracy in billing operations.
Key Responsibilities:
- Billing and Invoicing:
- Prepare and issue invoices, statements, and related billing documents promptly and accurately.
- Verify billing data, including parts, services, and other charges, before processing.
- Ensure that all invoices comply with company policies and accounting standards.
- Documentation and Record-Keeping:
- Maintain organized and accurate records of all billing transactions.
- Ensure that billing documents are properly filed and easily retrievable for reference or audit.
- Reconcile billing discrepancies and coordinate with relevant departments to resolve issues.
- Coordination and Communication:
- Coordinate with the Accounting and Service Departments to ensure the accuracy of charges and records.
- Communicate with customers regarding billing concerns, payments, or clarifications in a professional manner.
- Provide billing information and support for internal financial reporting.
- Reporting and Compliance:
- Prepare periodic billing reports for management review.
- Assist in audits by providing accurate and complete billing documentation.
- Ensure compliance with Toyota’s financial policies and local regulations.
- Administrative Support:
- Support the Finance Department in daily operations and other administrative tasks as required.
- Handle sensitive financial information with confidentiality and integrity.
QUALIFICATIONS:
- Effective verbal and written communication skills
- Strong analytical skills and problem-solving ability
- Excellent attention to detail and accuracy in billing tasks
- Ability to multitask and manage time effectively
- Female applicants are preferred
Note: This is a general job description. Specific responsibilities and requirements may vary depending on the actual role and level within Toyota Valencia.
